Now you can copy and paste from Google Docs with abandon. To make sure you’ve done it correctly, open up a new Google Doc to verify that Arial and 9.5 are set. Step five: Format > Paragraph styles > Options > Save as my default styles. This updates the settings for the current document, but there’s one more step remaining to apply these settings to future documents. Step four: Format > Paragraph styles > Normal Text > Update “Normal text” to match. If you don’t see Arial 9.5 in the formatting bar at the top, you’ll need to start over. Step three: Paste your copied text into a new document and highlight the pasted text. We’re doing this because Google Docs won’t let you manually set the font size to 9.5, which Gmail uses. On Mac, you can double-click on a word to highlight it and CMD + C to copy it. These instructions assume you’re that using the default settings for both products. The steps below show you how to set the Google Docs default font size to perfectly match Gmail, so you can compose and edit in the former and paste in the latter seamlessly. It solves the problem for me, but I needed a solution for my editor who has precisely no interest in replicating my setup.
I’ve got a geeky keyboard shortcut to strip the formatting (including text size) from the text I copy between applications-the technical term is text sanitization. This is because the default font size in Google Docs is 11, whereas Gmail is set to 9.5. If you’ve ever copy and pasted text from Google Docs into Gmail and hit ‘send’ before adjusting the text size, you probably noticed that the resulting text IS A TINY BIT LARGER than it should be.
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